Faculty Activity Database Data Entry Website - [PPT Powerpoint] (2024)

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Faculty Activity Database Faculty Activity Database

Data Entry WebsiteData Entry Website

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FAD PersonnelFAD Personnel Susan Scott, M.D., Associate Dean for Academic AffairsSusan Scott, M.D., Associate Dean for Academic Affairs272-8268E-mail address: 272-8268E-mail address: [emailprotected]@salud.unm.edu April Rodriguez, Director of Academic AffairsApril Rodriguez, Director of Academic Affairs 272-8268 E-mail address: 272-8268 E-mail address: [emailprotected]@salud.unm.edu Barbara A. Brown Gabaldon, Director, Faculty Activity Barbara A. Brown Gabaldon, Director, Faculty Activity

DatabaseDatabase 272-9855 E-mail address: 272-9855 E-mail address: [emailprotected]@salud.unm.edu Website & Server Support: Randy Wright, DBAWebsite & Server Support: Randy Wright, DBA

E-mail address: E-mail address: [emailprotected]@salud.unm.edu

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General InformationGeneral Information

PurposePurposeGoals & HistoryGoals & History

Information SourcesInformation SourcesResource ChartResource Chart

Log In PageLog In PageFAD WebsitesFAD Websites

Website AuthorizationsWebsite Authorizations

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PurposePurpose To record faculty activities in the following areas in a To record faculty activities in the following areas in a

convenient and accessible manner that will allow up-to-date convenient and accessible manner that will allow up-to-date reports at individual, divisional, departmental, and SOM-wide reports at individual, divisional, departmental, and SOM-wide levels. levels.

Education – teaching hours, teaching in clinical settings, Education – teaching hours, teaching in clinical settings, directing research with students, etc. directing research with students, etc.

Research - Publications and Grants/Contracts (reported in $ Research - Publications and Grants/Contracts (reported in $ and faculty effort)and faculty effort)

Clinical - New Mexico Medical Group & Cancer Research Clinical - New Mexico Medical Group & Cancer Research & Treatment Center (CRTC) activity reported as work RVU’s & Treatment Center (CRTC) activity reported as work RVU’s (Relative Value Units)(Relative Value Units)

Administration - administrative positions & committee Administration - administrative positions & committee participation participation

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Goals HistoryGoals History

To gather as much data To gather as much data as possible from central as possible from central sourcessources

Ensure data are Ensure data are accurate. accurate.

Formerly known as Formerly known as Faculty Profile Faculty Profile

Before May 1999 Before May 1999 faculty entered data on faculty entered data on the internetthe internet

Now - central data Now - central data sources and data entry sources and data entry by department staff on by department staff on the internet website. the internet website.

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Information SourcesInformation Sources

Go to this link to find: Fact Sheet, Statement Go to this link to find: Fact Sheet, Statement of Principle, Database Resource Chart, etc.of Principle, Database Resource Chart, etc.

http://hsc.unm.edu/som/academicaffairs/FADindex.shtmlhttp://hsc.unm.edu/som/academicaffairs/FADindex.shtml

The website for FAD log in is: som.unm.eduThe website for FAD log in is: som.unm.edu

77Updated April 2008

FACULTY ACTIVTY DATABASE SOURCE CHART

FAD

New Mexico Medical GroupCLINICAL DATA

Beth Fingado272-4024

Information Solutions

This section under construction

ADMINISTRATIVE TITLESEntered By Department

orAcademic Affairs

Barbara Gabaldon272-9855

HONORS & RECOGNITIONEntered by Department

ContactDepartment Administrators

PUBLICATIONSEntered by Department

Contact Department Administrators

GRANTS & CONTRACTSRena Vinyard

HSC Controller's Office272-6264

EDUCATIONALACTIVITY

ADMINISTRATIVE ACTIVITY

COMMITTEESEntered by Department

(optional)Contact

Department Adminstrator

FACULTY NAMES, DEPARTMENTS, DIVISIONS, FTE, FTE EFFORT, RANK

& TENUREAcademic Affairs

Barbara Gabaldon272-9855

CLINICALACTIVITY

RESEARCH ACTIVITY

** Other than Central Sources **Entered by Department

ContactDepartment Administrator

CRTC CLINICAL DATAMary Swanson

272-8547

Central SourceUnder Graduate Medical Education (UME)

Natalie Martinez272-8153

Central SourceMedical Education Technology (BAT CAVE)

Luke Esquibel272-0978

Central SourceOffice of Diversity

Susan Gafner272-2728

Central SourceGraduate Medical Education (GME)

Joe Sparkman272-6225

Central SourceContinuing Medical Education (CME)

Dorrie Murray272-6707

Central SourcePhysician Assistant Program

Nikki Katalanos272-9830

Central SourceOffice of Student Services

Cristina Beraun272-3414

Central SourceBiomedical Graduate Programs

Ignacio Ortiz272-1921

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School of Medicine Intranet Login

Applications Inside:

UNM Combined BA/MD Degree Program • UNM School of Medicine Admissions • UNM School of Medicine Faculty Activity Database

• UNM Hospitals Physician Privileging • UNM Hospitals Physician Credentialing

Login

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Faculty Activity Database WebsitesFaculty Activity Database Websites

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FAD Website AuthorizationsFAD Website Authorizations

Data Entry – Department StaffData Entry – Department Staff

Information entered by department staff or uploaded from Information entered by department staff or uploaded from central sources appear in the individual faculty report.central sources appear in the individual faculty report.

Department Reports – Department Chairs & AdministratorsDepartment Reports – Department Chairs & Administrators

Individual faculty productivity is summarized by division Individual faculty productivity is summarized by division and by department totals in department management reports at the and by department totals in department management reports at the Department Report Website.Department Report Website.

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Getting StartedGetting StartedClick on the keyboard icon and this page will load. Click on the keyboard icon and this page will load.

Jan-Jun 2008Welcome to

FAD Departmental Entry

Menu

Welcome

Search

Faculty

Periods

Instructions

The current data entry period is Jan-June 2008. To add or edit information from previous time periods click on "Periods" in the left hand frame.

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Moving around the department entry website:Moving around the department entry website:

The website is divided into framesThe website is divided into frames TopTop

Time Period & Website Name (on the left)Time Period & Website Name (on the left) Website Icon (on the right)Website Icon (on the right)

Left hand frame -MenuLeft hand frame -Menu Welcome (starting page)Welcome (starting page) Search (type in all or part of faculty name)Search (type in all or part of faculty name) Faculty (click on to display faculty)Faculty (click on to display faculty) Periods (change time period)Periods (change time period)

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Moving around continuedMoving around continued

Right hand frameRight hand frame InstructionsInstructions

Middle FrameMiddle Frame Clicking Menu itemsClicking Menu items Information is placed in the middle frame.Information is placed in the middle frame.

To Start Faculty entry, click on a faculty name. The data entry menu will appear in the middle frame.

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Faculty Last, First Name | Jan-Jun 2008

Publications Committees Positions Education Notes Honors Report

Click on Publications. Pick the type of publication.

Add

Abstract Journal Article

Case Report

Book Chapter

Book LetterMagazine

ArticleNewspaper

ArticleBook or Article

ReviewJA Web Only

After a publication is entered, a list will appear under the above menu bar:

List Type Edit Authors Title Date Published In Volume Pages Editors Edition Publisher Place Internet X

Journal Article

Edit

Berw ick MMattingly DMillikan RC

Distance to diagn

Aug, 2007

Archives of Dermatology

143 991-998

Journal Article

Edit

Berw ick MSatagopan JMBen-Porat L

Genetic heteroge

Oct, 2007

Cancer Research 67 9591-9596

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New Journal Article

Authors

Title

Publication Date Jan, 2008

J ournal

Volume

Pages

I nternet

Save

Publication Data Entry Screen. Click save button at bottom before leaving web page.

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Rules for entering Publications:

No punctuation –Example of author entry

Brown B

Green M

FAD adds punctuation when the faculty report is generated.

The only exception is punctuation in the publication title.

If the title has a ? Mark at the end. Add the ? Mark

Do not put periods after titles.

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Edit Publications & Copy toEdit Publications & Copy to

Click on edit and the entry opens up to the data entry screenClick on edit and the entry opens up to the data entry screen Save again after making changes Save again after making changes Click on edit and scroll down to the bottom of the data entry Click on edit and scroll down to the bottom of the data entry

screen. screen. Names of all department faculty will be listedNames of all department faculty will be listed If two faculty in the same department collaborated on a journal If two faculty in the same department collaborated on a journal

article, click on the second author and the publication is article, click on the second author and the publication is copied into the second author’s publication listcopied into the second author’s publication list

Note when copying a publication, you are now in the second Note when copying a publication, you are now in the second author’s record. To get back to the original faculty member, author’s record. To get back to the original faculty member, click the name in the left hand frameclick the name in the left hand frame

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CommitteesCommittees Committee data entry is optional Committee data entry is optional

(check with your department administrator)(check with your department administrator) Enter type of organization, name of committee and Enter type of organization, name of committee and

faculty member’s role on the committeefaculty member’s role on the committee Save after entrySave after entry To Correct a mistake delete and start overTo Correct a mistake delete and start over Each committee has an end date of “continuing” until Each committee has an end date of “continuing” until

a termination date is entered a termination date is entered When a faculty member is no longer a member of a When a faculty member is no longer a member of a

committee, open the time period when the committee, open the time period when the appointment ends and pick a termination date.appointment ends and pick a termination date.

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Committee Entry and ListCommittee Entry and List

Faculty Last, First Name| Jan-Jun 2008

Publications Committees Positions Education Notes Honors Report

Organization SOM

Committee Role Member

Save

Org Committee Role Start Stop Update X

VA Pharmacy Outpatient Provider Prescribing Committee

Member 07/01/04

continuing

Save

Delete

VA Renal Search Committee

Member 07/01/04

continuing

Save

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PositionsPositions

Administrative Titles listed on faculty Administrative Titles listed on faculty contracts automatically loaded into FADcontracts automatically loaded into FAD

Positions (titles) not included in a faculty Positions (titles) not included in a faculty contract may be added to FAD by department contract may be added to FAD by department staffstaff

Rank is automatically loaded into FAD so do Rank is automatically loaded into FAD so do not enter rank in the “Position” entrynot enter rank in the “Position” entry Rank = Professor, Associate Professor, etc.Rank = Professor, Associate Professor, etc.

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Example below illustrates the position of Executive Medical Example below illustrates the position of Executive Medical Director which is uploaded from the faculty contract.Director which is uploaded from the faculty contract.

The added position of “Internal Medicine Residency The added position of “Internal Medicine Residency Director” was added by department staff. Only those Director” was added by department staff. Only those positions added by staff can be deleted.positions added by staff can be deleted.

Faculty Last, First Name| Jan-Jun 2008 Publications Committees Positions Education Notes Honors Report

Position

Save

Position Start Stop X

Internal Medicine Residency Director 01/01/08 06/30/08 Delete

Executive Medical Director Of Ambulatory Services 07/01/07 06/30/08

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EducationEducation

Education Tracking GuidelinesEducation Tracking GuidelinesUndergraduate Medical EducationUndergraduate Medical Education

Education Form SectionsEducation Form SectionsLearner Weeks DefinitionLearner Weeks Definition

Education Data EntryEducation Data Entry

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Education Tracking GuidelinesEducation Tracking Guidelines

In 2003 the Education tracking form was revised to In 2003 the Education tracking form was revised to accommodate department specific teaching and accommodate department specific teaching and activities. activities.

There are 2 sources: Central Sources (see Database There are 2 sources: Central Sources (see Database Source Chart) and Department entry. Source Chart) and Department entry.

Sections A to G exist for every department, however, Sections A to G exist for every department, however,

the individual items within each section will vary the individual items within each section will vary from one department to another.from one department to another.

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Medical Student Phase I – UME OfficeMedical Student Phase I – UME Office

Phase I Activity Unit

Clinical Skills Scheduled Contact Hours

Lab Scheduled Contact Hours

Lecture Scheduled Contact Hours

PIE Scheduled Contact Hours

PIM Scheduled Contact Hours

Tutorial Scheduled Contact Hours

Block Leaders Hours (20 hours times # weeks)

Assessment Actual Hours

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Education Tracking Sections A - GEducation Tracking Sections A - GAll Educational Activities Below Must Exclude Phase I Education

Section Description

A - Direct Unmixed Offerings To Learners Direct Contact Hours - lecture, small group, conference, seminar, tutoring, lab.

B - Mixed Clinical & Educational Activities Direct Contact Hours with learners in clinic or inpatient settings

C - Mixed Research & Educational Activities Directing thesis/dissertation graduate students, rotations through labs, resident and fellows

D - Coordination & Organization Of Education

Coordination duties, e.g.-program director, clerkship director, coordinating CME conference, etc.

E - Scheduled Mentoring & Advising Assigned formal advising, mentoring, remediation

F - Examination & Evaluation Activities Board Examiner, special testing, assessing medical students, residents

G - Other Activities Other projects approved individually by department chairperson and not included in other categories

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Learner Weeks Definition Learner Weeks Definition

Section C – Mixed Research & Educational ActivitiesSection C – Mixed Research & Educational Activities

Learner Weeks-for a six month time period

Student A works 24 weeks = 24 learner weeks (maximum amount)

Student B works 8 weeks = 8 learner weeks

Student C works 10 weeks = 10 learner weeks

42 learner weeks for a 6 month period

Learner Weeks is the measurement of activities in this FAD section and are derived from the following formula (example):

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Education Data Entry – Click on Education, enter Education Data Entry – Click on Education, enter numbers, click on “save” button bottom leftnumbers, click on “save” button bottom left

Faculty Last, First Name | Jan-Jun 2008

A - Direct Unmixed Offerings To Learners

Continuing Education Presentations (not including SOM CME Presentations)

Contact Hours 0

Educational Presentations at Regional/National Meetings Contact Hours 0

Lecture (Not including Grand Rounds or SOM Central Source Lectures)

Scheduled Contact Hours

B - Mixed Clinical & Educational Activities Attending on Consultation Service Days 0

Attending on Inpatient Service Days 0

Clinical Outpatient Half-Day Clinics 0

C - Mixed Research & Educational Activities

Mentoring/Directing Learners in Research Learner Weeks 0

Thesis/Dissertation Major Advisor for MS or PhD Students Learner Weeks

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Grant Note Entries in FADGrant Note Entries in FAD

Only Only Department AdministratorsDepartment Administrators may add a may add a “Grant Note” to explain participation in “Grant Note” to explain participation in Program Project or Center Grants.Program Project or Center Grants.

These grants may not be represented in the These grants may not be represented in the grant information automatically loaded from grant information automatically loaded from the Pre-Award Database. Especially if the the Pre-Award Database. Especially if the principle investigator is in another department.principle investigator is in another department.

See Grant Notes See Grant Notes http://hsc.unm.edu/somacade/FADindex.htmlhttp://hsc.unm.edu/somacade/FADindex.html

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HonorsHonors

Purpose:Purpose: To create an information record of SOM faculty To create an information record of SOM faculty

accomplishments and their success in receiving awards accomplishments and their success in receiving awards WhatWhat: :

Professional honors for specific situations or life time Professional honors for specific situations or life time achievement awards and/or honors.achievement awards and/or honors.

Professional Organization Officers or Honorary Professional Organization Officers or Honorary Government Positions. Government Positions.

Information collectedInformation collected: : Name of honor, organization, monetary award, description Name of honor, organization, monetary award, description

of honorof honor

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Enter Honor, click “save”Enter Honor, click “save”Edit by deleting and starting overEdit by deleting and starting over

Faculty Last, First Name | Jan-Jun 2008

Organization

Honor

Scope US

Amount($) 12

Comments

Start Date 01/01/2008

Stop Date 07/01/2008

Save

Organization Honor ~ Scope Amount Comments Start Stop X Delete

Internal Medicine Society

Clinician of the Year

Edit US 0.00 New Inpatient Discovery

01/01/08 07/01/08

Delete

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Faculty ReportFaculty Report

Click the “Report” button next to honors. Click the “Report” button next to honors. The faculty report has four separate areasThe faculty report has four separate areas

1) Education1) Education 2) Research2) Research 3) Administration3) Administration 4) Clinical4) Clinical

Everything you entered will show up on the report if it Everything you entered will show up on the report if it was saved. was saved.

For questions about the contents of the faculty report For questions about the contents of the faculty report call Barbara Gabaldon at 272-9855call Barbara Gabaldon at 272-9855

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For complete sample faculty report:For complete sample faculty report:http://hsc.unm.edu/somacade/FADindex.htmlhttp://hsc.unm.edu/somacade/FADindex.html

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T h e E n dT h e E n d

For more information and training:For more information and training:Barbara Brown GabaldonBarbara Brown Gabaldon

272-9855 or 272-9855 or [emailprotected]@salud.unm.edu

2008